PHOTOGRAPHER + EDUCATOR
My goal with every single shoot is to preserve your unique relationship in its most authentic and adventurous form, creating memories that resonate and stories that last a lifetime. After all, you only get one life, so fucking live it 🤘🏼
But my passion doesn’t stop there. I also love sharing my expertise and insights with fellow photographers, helping them grow and elevate their craft. Whether it’s through mentorship, behind-the-scenes guidance, or sharing tips and tricks I’ve learned over the years, I’m here to support others in capturing moments that matter just as much. Let’s create, learn, and live boldly—together.
If there’s one thing we photographers know, it’s that TIME-MANAGEMENT IS KEY.
Between juggling shoots, editing sessions, client meetings, and, oh yeah, a little thing called life, our calendars can get chaotic fast.
I’ve been there—and I’ve learned some tricks along the way to help keep my schedule (and sanity) in check.
Here are my top five calendar tips to help you manage your time like a pro!
Why I Love It: Tools like Google Calendar are lifesavers. They sync across all your devices, which means you always know what’s coming up, whether you’re at your desk or out on a shoot.
How I Use It: I’ve set up different calendars for shoots, editing, meetings, and even personal stuff like “take a nap” (because, hello, self-care!). Color-coding helps me see at a glance what kind of day I’m in for.
Pro Tip: I sync my Google Calendar with HoneyBook, so all my bookings, meetings, and tasks automatically show up. It keeps everything in one place, ensuring that no client calls are missed, and no deadlines sneak up on me.
If you haven’t heard of HoneyBook yet, you’re missing out on one of the best tools in the photography industry! It’s the go-to platform for photographers who want to streamline their business and focus more on their craft. HoneyBook manages client bookings, contracts, invoices, and project workflows all in one place. When you sync it with your Google Calendar, it automatically updates and integrates all your appointments, deadlines, and tasks. This makes juggling multiple clients and projects so much easier.
Here’s the kicker: Most top photographers are already using HoneyBook to keep their businesses running smoothly. Why? Because it works. And right now, you can get 25% off your first year with my special link! It’s a fantastic way to start getting organized and boost your productivity without breaking the bank.
Why It’s Important: Ever gone straight from one shoot to another, feeling like you’re constantly rushing? I’ve been there, and it’s EXHAUSTING! Adding buffer time between sessions gives you the breather you didn’t know you needed. It’s your chance to regroup, grab a snack, check your gear, and travel without the stress of being late.
How to Do It: I always block off at least 30 minutes to an hour between shoots. Not only does this prevent burnout, but it also gives you time to be fully present with each client.
Pro Tip: HoneyBook’s scheduling feature lets you automatically build buffer times when clients book, so you’re never left scrambling from one place to another. It’s a small setting that can make a big difference in your day.
Why It Works: Recurring tasks are like your invisible assistant, keeping you on track with essential but easy-to-forget parts of the job, like editing, invoicing, and client follow-ups. It’s about building a rhythm that keeps your business running smoothly.
How I Use It: I set up recurring reminders like “backup photos every Monday,” “edit gallery every Wednesday,” and “post on Instagram every Thursday.” Each reminder helps keep my week balanced and ensures nothing slips through the cracks.
Pro Tip: Use workflow tools in HoneyBook to automate task reminders for each project. From the moment a client inquires to delivering the final gallery, HoneyBook keeps everything organized so you don’t have to remember every tiny step.
Why You Need It: We’re photographers, but we’re also humans. It’s so easy to get wrapped up in work, especially during busy seasons, and forget to schedule downtime. Blocking off personal time is CRITICAL to avoid burnout and stay passionate about our craft.
How to Implement: I block off my weekends or even random weekdays, mark them as “busy” on my calendar, and protect those slots like gold. It’s not just about resting; it’s about showing up for your clients refreshed and ready to create.
Pro Tip: Sync your personal time in both your Google Calendar and HoneyBook, ensuring that no one can book you during your designated breaks. Treat it as non-negotiable—YOU DESERVE THAT TIME!
Why I Still Use One: Digital tools are great, but there’s something powerful about having a giant calendar hanging in your office. It’s not just about dates; it’s a constant, visible reminder of what’s coming up, keeping you grounded in your schedule.
How I Use It: I jot down key appointments, shoot dates, deadlines, and even some personal goals on my big wall calendar. It’s incredibly helpful for seeing the bigger picture at a glance, spotting potential overlaps, and getting a clear view of busy and quiet weeks ahead.
Pro Tip: Use your physical calendar as a visual planning tool. If you’re like me and enjoy the tactile feel of writing things down, you’ll find it adds another layer of organization. Combine this with your digital system to create a well-rounded approach to time management. Keep your digital tools updated and rely on the physical calendar for a quick and constant overview!
Why This Matters: As photographers, our year is often filled with peaks (hello, wedding season) and valleys (quiet winter months). By planning your year ahead, you can strategize not only for shoots but also for marketing, downtime, and personal projects.
How to Do It: At the start of every year, I map out my big commitments, workshops, and personal projects on my physical calendar. This helps me see when things will get hectic and when I’ll have time to focus on other goals.
Pro Tip: Mark off slower months for business planning, website updates, and creative shoots that reignite your passion. You can also schedule in special promotions during these times to keep business flowing steadily.
Whether you’re all about the digital life, love a good paper planner, or like me, you’re a mix of both, the key is finding a system that helps you stay on top of your game. Test these tips, make them your own, and watch how they transform your daily workflow. You’ve got this—stay organized, stay creative, and keep capturing those beautiful moments!
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PHOTOGRAPHER + EDUCATOR
My goal with every single shoot is to preserve your unique relationship in its most authentic and adventurous form, creating memories that resonate and stories that last a lifetime. After all, you only get one life, so fucking live it 🤘🏼
But my passion doesn’t stop there. I also love sharing my expertise and insights with fellow photographers, helping them grow and elevate their craft. Whether it’s through mentorship, behind-the-scenes guidance, or sharing tips and tricks I’ve learned over the years, I’m here to support others in capturing moments that matter just as much. Let’s create, learn, and live boldly—together.